Hiring: Executive VA

Contractor : 15 -20 hours a month (to start) /
$35 per hour

About Me:

I’m Ginny. I am a mentor, relationship coach and retreat facilitator. 

After 16 years of running a coaching practice almost entirely solo, predominantly organized around 1:1 or 2:1 online coaching and in-person immersions, I am scaling my offerings to include online group programs, trainings and workshops. 

I mentor humans at the intersection of the unseen and the highly tangible. The place where the Mystery meets the 3D. My work is grounded, somatically rooted, AND inclusive of the greater wisdom of the Divine / the earth / karma / consciousness. I am a champion of the erotic, a believer in the massive capacity of our hearts, and a map-maker for moving from victimization to freedom, individually and together. 

My values include: intimacy, transparency, emotional safety, personal responsibility, collective liberation, embodiment and devotion to the Feminine principles of interdependence, reciprocity and earth wisdom.

My business model is currently made up of high-touch 1:1 mentorship and 2:1 couples’ coaching (minimum 3 months of commitment), 1:1 and 2:1 in-person immersive retreats, and my new Core Offer, The Lovers Collective, an online group coaching program with ongoing enrollment that includes: a content library, weekly live Zoom sessions, a community connection channel and the opportunity to upgrade for 1:1 support. I also host occasional virtual workshops and events. 

Location:

This position will work remotely and candidates are encouraged to apply from anywhere in the world. Please keep in mind that team meetings, program calls, and most availability will take place and be needed during CST business hours.

Purpose of the Position: 

I am looking for my right-hand person. A Virtual Assistant… PLUS. Someone to take tasks off of my plate, yes, but also to bring skills I am lacking and genuine enthusiasm for things I find challenging. This position has room for growth alongside me, and opportunities for leadership in operations and business development. 

The primary purpose of this position is to lead and implement the day-to-day operations of my business. From client care to automations, program refinement to calendar management, this role will touch every operational aspect.

Successful candidates will be systems geniuses who enjoy managing projects, solving problems, and streamlining priorities and operations. Bonus points for a keen eye for improving processes.

You’ll collaborate directly with me and (hopefully) become my trusted business thought partner and ally.

Core Accountabilities:

Program & Launch Management

  • Program setup and ongoing management

  • Calendar management and scheduling for new and existing offers

  • Affiliate program management (tech setup, documentation, and communication)

  • Launch operations for new and existing offers (payment options, portals, email scheduling, design requests, etc.)

  • Managing Zoom rooms for supported calls (frequency varies by launch cycle)

Communications & Client Management

  • Availability Monday–Friday to respond to clients within 24 business hours

  • Client database management (onboarding, testimonials, offboarding, data cleanup)

  • Customer service and client communications

  • Managing my email inbox

  • Contracts, onboarding, and payment management

General Operations

  • Create, maintain, and improve SOPs

  • Build and maintain automations

  • Contractor relationship management

Team Engagement

  • Same-day response to project communications during business hours

  • Weekly team meeting with Ginny

  • Calendar management and scheduling for Ginny

Experience, Skills and Attributes:

Experience & Skills

  • 1+ years of operations and administrative experience (launch management, backend systems, team coordination, etc.)

  • Experience in the online coaching or education industry

  • Strong calendar and scheduling experience for group programs

  • Excellent written and verbal communication skills

  • Comfortable with Kit, Stripe, PayPal, Zoom, SquareSpace (or willing to learn) and— bonus— other additive systems + integrations

Attributes

  • Reliable and self-motivated

  • Comfortable working autonomously

  • Proactive, collaborative, and solution-oriented

  • Loves creating clarity and ease for teams and clients

  • Organized and adaptable to change

  • Passionate about supporting coaches, healers, and creatives

  • Grounded, neutral, and skillful with feedback

Compensation & job type:

  • You are expected to have a strong internet connection and your own computer.

  • $35/hour remote contractor role

  • Approximately 15 -20 hours/month (4 -5 hours/week, Mon-Fri) to start (room to grow as business grows)

  • Semi-flexible schedule

  • Payments issued twice monthly via ACH upon receipt of invoice

  • Contract start date: February 9, 2026

  • Includes a 3-month chemistry/review period, with potential for a 12-month minimum engagement

How to apply:

  • Applications close: Friday, January 30 (rolling review)

  • Desired start date: Monday, February 9

  • Interview notifications: By end of day Sunday, February 1

  • Interviews held: Monday and Tuesday, February 2 + 3

I encourage you to apply even if you don’t meet every qualification.

Is this a role you can see yourself loving?

Apply below…